Exam Room Status System for Smarter Patient Flow

Status Light Systems replaces outdated door flags and gives medical clinics real-time visibility into patient flow, room readiness, and staff workflow.

This patient flow management system for clinics helps pediatric, OB-GYN, family practice, and multi-location offices reduce wait times, increase exam room utilization, and see more patients every day while building patient trust and helping you understand your data.

Pediatric and Outpatient Clinics Are Busier Than Ever...

But still running on outdated tools.

Most practices still rely on physical door flags, verbal calls, and hallway interruptions to manage patient flow.

That leads to:

01.

Patients waiting too long or being forgotten

02.

Staff communication is inconsistent

03.

Nurses and doctors being interrupted mid-visit

04.

Disorganized room handoffs

05.

No visibility into what’s happening across the clinic

06.

No data to improve performance

A Smarter Way To Manage Exam Rooms

Built for real clinics, not massive hospitals

Unlike enterprise systems designed for billion-dollar hospital networks, this clinic room flow software was built specifically for pediatric, OB-GYN, family practice, and multi-location clinics that need something powerful, affordable, and easy to use.

It combines:

Into one simple, scalable system.

What is Status Light Systems?

A digital exam room status system that replaces traditional color flags with a tablet-based workflow system. Staff simply scan their badge at the exam room tablet or enter their 4-digit pin, select the room status, and the entire clinic instantly sees what’s happening.

What’s Included

24/7 US-based support
Wall-mounted tablet outside each exam room  
(with LED status lights)
Large nurse-station display board  
(60–70")
RFID/NFC staff badges or cards
Real-time room status board for medical offices
White Glove Installation at your clinic or practice
Full training on Status Light Room Systems

How It Works

Step 1

Staff scan their badge or enter their 4-digit pin at the exam room tablet.

Step 2

They select the current room status (Awaiting Labs, Ready for Provider, Cleaning Needed, etc.).

Step 3

The exam room status board and door lights update instantly, guiding the next staff member to the right room.

This creates a guided, trackable patient journey from check-in to checkout.

What Others Are Saying

As assistant office manager, this light system has helped with patient flow and also helped us keep track of each other as needed. It shows the person's initials when we are in a room; it also helps us know who has been working with that patient. I also believe this light system has helped with the patient's wait times, and it makes sure that no patient is left behind. We know when someone is in a room. There are a few things that I would personally like to change about the system but with a few tweaks this has the potential to be a great go-to system for all healthcare / clinics around the USA.

The status light system greatly improves workflow. It allows staff to provide higher quality care by being user-friendly and utilizing time management. Overall, the light system is extremely beneficial to any clinic hoping to maximize efficiency.

The light system has greatly increased my efficiency and has decreased wait times in our office. This has really helped with patient satisfaction.

Having real-time visibility into room status has improved our flow and reduced unnecessary back-and-forth between staff, especially during busy clinic hours.

My experience with the room status/workflow light system has been very positive. It has made patient care continuity uncomplicated, and much more efficient. In a busy office like our own, communication through the light system has become invaluable. In my role as vaccine coordinator/administrator, I rely heavily on the light system to direct my flow of patients and meet their needs accordingly in a manner that is organized and effective.

Staff communication has become more organized now that everyone is using the system together. The master board timestamps help us understand how long tasks take and improve overall patient flow. Overall, this has been the best system we’ve integrated so far in terms of organization, communication, and potential to improve efficiency.

Custom Exam Room Signaling for Every Clinic Workflow

Your clinic, your rules

Every practice runs differently. That’s why this exam room signaling system allows:

Custom workflow steps

Custom color meanings

Clinic-specific room rules

Scalable setups from one room to enterprise-level practices

You get the power of a hospital-grade system, without hospital-grade complexity or cost.

How Clinics Improve Patient Throughput by Up to 22%

Clinics using this exam room status system have measured dramatic gains in efficiency.

That’s better care, happier staff, and higher revenue.  Using the same space and team, you can free up your staff for more revenue-generating activities.

Fast Installation and Simple Training for Your Staff

This system was designed to fit seamlessly into busy medical clinics

Installation takes about 30 minutes per room

Custom-branded cards available

Staff training takes minutes, not days

Works with many existing RFID/NFC badge systems

Can be done after-hours or during clinic hours

Advanced Medical Room Software,
Without Million-Dollar Enterprise Contracts

Choose the model that fits your clinic’s size and growth plans.

Lease per room

Purchase + software license

Scales as your clinic grows

From as little as $147 per month

An Exam Room Status System Built for Clinics, Not Just Hospitals

Most competitors focus on massive hospital systems with high minimums and complex implementations.

This system was built for medical offices that want:

Faster patient flow

Better room utilization

Clear exam room signaling

Real data and improved quality metrics

Patient satisfaction

It’s the modern replacement for physical flags and the upgrade your clinic didn’t know it needed.